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Noodle Administration - System Tools |
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The System Tools section contains many configuration options and administrative tools for Noodle site administrators. Select one of the menu options below to view information about a specific area of Noodle's System Tools area. Application Administration allows Administrators to manage global application settings and control availability. Below is a description of the tabs, their contents, and functionality. The Address Book and Calendar have extra features that are available in the System Tools area only: A System Administrator can choose to create custom fields for
use in an Address Book. Within this section is the option to create custom Events and Locations that are usable on all current and future Calendars. Locations and Event types that currently exist will also be displayed in this section and may be removed at the user's discretion. A name is all that is required to create an Event or Location. Other attributes may be set, however, this information is only currently viewable within the System Tools section. This section allows Administrators to limit the applications that are available to Noodle users. Turning an application 'Off' will prevent users from creating applications of that type. In the following example, the Administrator has removed the option for users to create Databases and Photo Albums. After the desired applications have been chosen, selecting 'Save' to confirm. This option allows an Administrator to remove an application from Noodle completely, including any current instances of that type. For example, if Document Manager is removed, every Document Manager will be removed from Noodle. Caution - any data or files that reside in the application/s will be lost and irretrievable unless the database is restored. This procedure is dangerous and ramifications should be carefully considered before removing any applications. Pages and External Links may not be removed. Grouping users is a powerful tool in controlling the accessibility of Noodle. Groups should be created in a way that represents the structure of the organization to ensure simplicity when it comes to assigning access rights for applications or pages. Within Groups, Groups can be created simply by clicking the 'Create Group' button, entering a name in the textbox and clicking 'Save'. The Memo Manager allows Administrators to send an email announcement to Noodle users. This is a great way of allowing Noodle Administrators to communicate Noodle related information quickly and easily to it's users. Memos may also be set to repeat, for example if an Administrator wished to inform all of it's users each week that a server is going down for maintenance, they may create the memo, set the time for it to be sent and the recipients, and Noodle will ensure that it is automatically sent out! This section contains configuration settings that will allow Administrators to further customize how an Noodle is delivered. Below is a list of tabs that appear within this category and options inside that may be changed: This area contains settings that affect all of Noodle. Options in this area include: Inactivity Timeout Period - This setting determines how long a Noodle session can be idle before it is closed. It is recommended to keep this setting low especially in places where there are many Noodle users. Uploaded file maximum length (KB) - This setting determines the maximum size of a file that may be uploaded to Noodle in KiloBytes (KB). Session Security Level (IP address matching) - This setting determines the level of security at the IP level. This is set by default to 4 and rarely, if ever, will this option require modification. Feedback Link - All Noodle users have the opportunity to provide feedback to Administrators. This is done by selecting the 'Feedback' link in the top-right corner of the window. This setting allows the Administrator to specify the email address to which these Feedback emails will be sent. SMTP Server Name - This setting determines the name of the SMTP server used by Noodle. URL for Help button - In the top-right corner of the screen, all users will see a 'Help' link. This setting allows Administrators to specify a URL for that link. URL for Noodle - This setting allows Administrators to specify the URL to access Noodle here. Pick the Color for Your Noodle - Administrators may select a colour scheme for Noodle here. Company Login Logo - Using this setting, Administrators may select an image that will be shown on the login screen. Company Toolbar Logo (130x55) - Using this setting, Administrators may specify an image to be used in the Toolbar, at the top-left of the Noodle window. This image must be 130x55. Top bar background - Using this setting, Administrators may select an image that will be shown for the top bar. Quickbar background - Using this setting, Administrators may select an image that will be shown for the Quick Bar. Noodle can be synchronized with Active Directory to allow for easier user management. Check out our page on Active Directory This section contains options and settings that relate directly to Noodle users. Passwords must contain upper and lower case letters - If enabled, user passwords must contain both upper and lower case letters to be considered valid. Passwords must contain digits - If enabled, user passwords must contain digits to be considered valid. Passwords must contain other symbols - If enabled, user passwords must contain characters (*, ^, # etc) to be considered valid. Allow the "Remember my login information" feature - If enabled, this allows users to decide whether they would like their PC to remember their Noodle login information. CAUTION* - This is not recommended for open-plan offices or areas where computer security is easily compromised. Allow the "Forgot my Password" feature - If enabled, users will be able to select a link on the login screen that will allow them to be sent a new, temporary password to their email specified in Noodle. Minimum password length (chars) - This setting allows Administrators to set the minimum length acceptable for Noodle user passwords, in characters. User passwords expire after (days) - Administrators may choose to force Noodle users to change their password every so often. This setting specifies the number of days between enforced password changes. User password expiry warning period (days) - This setting allows Administrators to specify the number of days prior to a password expiration that a user will be warned that their password is going to expire. User account expiry warning period (days) - This setting allows Administrators to specify the number of days prior to an account expiration that a user will be warned that their account is going to expire. Additional Message when Inviting a New User - Administrators may use this setting to specify a message that will be sent with Noodle invites. User password expiration message - Administrators may use this setting to specify a message that will be shown when a user is notified that their password is about to expire. User account expiration message - Administrators may use this setting to specify a message that will be shown when a user is notified that their account is about to expire. User invitation greeting - This setting allows Administrators to specify the message shown to greet Noodle users. This tab allows Administrators to specify a Dictionary to be used by Noodle. UTF-8 encoded plain-text files should be used. Dictionaries may be downloaded, merged, replaced, or reset back to default. Navigation. Select 'Add Icon' and browse to the image location (16x16 pixels) and select 'Upload'. Icons may also be changed and removed from Noodle. This section provides information regarding the License Key associated with Noodle. The License Key should not be altered without consulting Vialect. This section shows languages currently supported by Noodle. This section allows Administrators to monitor and collect information regarding Noodle usage. The two sets of drop-down date boxes may be used to specify a date range within which information will be shown. The 'Show' links will bring up a new window with details regarding application usage, number of logins (per user), total space used, shared folders and space used by each user and Error Codes. This section contains options that allow Administrators to alter
settings for user accounts and also to create new users. The topmost
frame will contain a list of all current Noodle users. From here,
users may be added, edited, deleted, copied, pasted, disabled
and imported. This tab contains all of the standard user information such as name, address, phone number, email etc. Administrators can use this section to edit personal details and change passwords. This tab allows Administrators to choose the level of access to be designated to an Noodle user. Select an application, then choose the level of access by checking the options in the new window. Click 'Save' to confirm. This tab allows the type of text editor to be altered, as well as the language. Depending on geographical location, Rich Text and English are usually set as default. This tab allows for customization of the Quickbar, which is located above the main window and is designed to allow users to create shortcuts to applications or pages that they use regularly for quicker access. Users may have their own custom tab in the Quickbar which can include a link to any application or page that user has the rights to access. Create a tab by entering a name into the textbox below the list
of currently available tabs. Select 'Create New' to save. When
a tab is selected, a list of its linked applications or pages
will now be shown in the lower list. Simply select 'Add New' and
select an application in the new window to create a link to another
application. This tab allows the What's New Summary to be customized to the requirements of the user. Simply select the applications you wish to be represented by selecting 'Add New', or, display new items in all available applications. 'Check in Last...' is the period of time in which new items will be shown, for example, if 3 days is selected, all new entries in chosen applications for the last 3 days will be shown in the summary. Expertise This tab allows for Expertises to be assigned to the selected User. Available Expertise types are shown in the left hand list box, currently assigned Expertises are shown in the right-hand list box. This tab allows users to be placed in Work Groups. Work Groups are a useful way to organize Users who might be working on a project or initiative together and gives an easy way to provide access to sections and applications. There are also options in the Administration area of the People section. Click on the red Administration link and then the Settings tab to access these options: This is where Expertises are created, expertises are assigned to each user in their Profile. To add an Expertise, click the Settings tab, enter the Expertise in the textbox provided and click the Add New Expertise button. To Remove an Expertise from Noodle, simply select the checkbox next to it's name and press the Remove Selected button. Custom User Fields can be created here and will be shown in each Users Profile. Each field will be shown in the Other Information section, underneath Contact Information. To create a Custom Field, click the Add New Custom Field button, enter the name of the field in the textbox provided and click Save. |
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