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Browse Support
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IntraNet Applications - Email
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Email provides IntraNet users with a convenient mail client that allows easy management of one or more email accounts from within the IntraNet environment.
Setting up and Managing Accounts
The first time an Email application is selected Intranet will prompt the user to set up an email account that will be synchronized with this application. Multiple email accounts may be linked to one Email application and can set one up at any time by going into Administration -> Settings -> Accounts.
Adding an Email Account
IntraNet comes with an easy-to-follow wizard that will allow any user to easily set up an email account to use with their IntraNet. The following information is required:
1. Enter Display Name - This is the name that will be displayed in the 'From' field when emails are sent.
2. Enter Email Address - This is the Email Address that will be used for sending and recieving emails.
3. Mail Server Settings - URL's for the incoming and ougoing servers must go here. Server type and port number may also be specified, and whether Secure Password Authentication is to be used.
4. Username and Password - Enter the Username and password for the Email account here.
5. Enter Account Name - This is the name that will be displayed in the list of email accounts.
Editing Account Details
After an account has been created, a user may wish to alter some of the options at a later date. The display name, account, server type, incoming server, port and SPA option may all by edited. To alter any of these settings go to Administration -> Settings -> Accounts and enter the new details in the spaces provided. Click on another tab or application to save any changes that have been made.
Email Administration
Email also allows the user to organize their Email application using folders and filters to store emails and filter spam or correspondence from specific addresses.
Folders
To create folders within an Email application select Administration -> Settings -> Folders. A list of folders currently existing in the current Email will be displayed. The 4 mandatory folders are Drafts, Inbox, Outbox and Sent. These folders may not be removed under any circumstances.
To add a new folder click the 'Add New Folders' button and select a name and a location. The default location is '/' which is the root folder. A folder may be added to any other folder and there is no limit to the amount of sub-folders a folder may hold.
Filters
IntraNet's Filters feature allows users to automatically redirect emails based on email information:
1. Filter Name - Choose a descriptive name for the filter.
2. Filter On - Choose the field on which the filter will be performed, the type of check and enter the text to be used in the textbox provided.
3. Destination - Choose the destination folder to which the emails will be sent or if they are to be deleted.
Select 'OK' to save the filter.
Recieving Emails
IntraNet downloads emails from an email server with just a single click! Simply click the 'Get Mail' button and IntraNet will download emails, run them through any available filters, and store them in the appropriate folder.
Sending an Email
Sending Emails is also very easy and convenient from the IntraNet interface - simply select 'Compose Mail' to open the IntraEditor window and can start entering information:
1. Account - If a user has synchronized their IntraNet with multiple email accounts, they may coose here from which account they would like the email sent.
2. To, Carbon Copy (cc) and Blind Carbon Copy (BCC) - Here, the user can enter addresses for email recipients. If the user wishes to choose names from an address book, simply click the 'To' button to show the 'Select Names' form. Here, the user can browse through any IntraNet Address Book and even create a contact on the fly.
3. Subject - Enter the subject of the email here.
4. Body - The text of the email:
Other Email Options
As with other Applications, Email has some basic functions to allow users to manager their Email most effectively. From the main Email view a user may delete entries or cut, copy and paste emails between Email instances. Simply select the email or emails to be modified by checking the checkbox adjacent to it and using the buttons located above the list.
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