The Calendar provides Noodle users with an easy access organizer. Add events, create merged views and combine with portals for a great way to manage your schedule!

• Create a Calendar
• Create a Merged Calendar
• Create an Event
• Importing and Exporting
• Access Rights Levels Explanations

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Creating a Calendar - Regular Calendar

To create a Calendar, follow these simple steps:

1. Click the icon next to the Section in which the Calendar will be located.

2. Select 'Calendar' from the list of options in the Drop-Down menu, enter a name and click Save.

Create a Calendar - Merged Calendar

You may create a Calendar which is actually a combination of two or more regular Calendars. This Calendar does not allow you to create events - everything shown on a Merged Calendar is from it's child Calendars.

In order to create a Merged Calendar simply create a Merged Calendar Application in your desired location with a descriptive name. After you have created a Merged Calendar you can then add the child Calendars. Do this by selecting your Merged Calendar, and select 'Administration', followed by the 'Settings' tab. Here you will see two buttons marked 'Add' and 'Delete'. Select 'Add' to bring up a new window which will allow you to choose a Calendar to include in your merged view:

Choose the Calendar, a descriptive name and a colour scheme that will differentiate it from other Calendars in the same view. Select 'Save' to confirm.

Creating a Event

When you have created a Calendar, you may now being adding Events. The Noodle Calendar has built-in features that allow for Noodle users to display and manage schedules effectively and conveniently.

To create an event, select the Calendar in which it is to be placed and select 'New Event'. You will now be shown a new window with various options for customizing your Event:

Event Details

Event Title

This field should contain the name of the event being created. Make it as descriptive as possible but also concise - there is a separate field for event details which allows users to go into details regarding the event.

Set as all Day

This field allows the user to specify that the event being created is an all-day event. Selecting this checkbox will gray-out the Start and End fields.

Make event Private

Selecting this option allows the user to set security on the event being created so that it is only viewable by them. This event will therefore not show on any Merged Calendars that contain a view of the calendar being used to create the event.

Start/End

These 2 fields allow the user to specify a time and date on which the event will begin and end. Clicking the small calendar icon to the right of the drop-down boxes will allow the user to navigate a calendar to select a date.

Event Time Zone

This field allows the user to specify the time zone for the location in which the event will take place. This will default to the time zone setting or the user creating the event.

Event Type

This section allows users to specify what type of event they are creating. Noodle has 6 event types (Company Event, Company Meeting, General Event, Company News, Conference Call and Project Status), however, Administrators or users with sufficient privileges may create new Event Types by going to Application Administration. Select Calendar and in the new window choose the 'Event Types' tab.

Event Description

This field allows users to enter a paragraph describing the event in detail.

If no other options are necessary, the user may click 'Quick Save' to save the event as it is.

Options

Event Location

This field allows the user to specify a location for the event being created. Due to the individual nature of locations, there are no default locations created within Noodle. Locations can be created in the same way as Event Types - navigate to Applications within System Tools, select Calendar and in the new window select the Locations tab.

Even more conveniently in the latest version of Noodle is the ability to create Locations on the fly whilst creating an event. Simply select 'Add' and specify the new Location details in the new window.

Repeating

This section allows users to create events that repeat over a period of time. Click the checkbox to expand the section and show the repeating options.

The first set of options allows the user to specify the pattern based on whether the event will repeat daily, weekly, monthly or yearly. Daily events can be specified to repeat every X number of days, weekly, monthly and yearly repeating events allow specific days or dates to be specified. The second set of options allows the user to specify when the repetition for the event will end. This can either be set to a specific date or after a certain number of occurrences.

Highlight this Event

This option allows the user to specify a colour for this event. The user may also specify whether to show the time as busy, tentative, out of the office or free.

Send a Reminder

Here the user may choose to send out a reminder to Noodle users that this event is taking place. Select the group/s or user/s to be reminded by selecting the name in the left list box and clicking the right-pointing arrow to confirm and place the name in the right-hand list box.

You now have two options to finalize your event. You may choose to simply select 'Save' to place the Event in your Calendar.

You may also choose to select 'Save and Notify' after you have completed your Event details. This will bring up a new window allowing the user to select any number of Users or Groups to notify immediately upon completion of the Event creation. Simply select the users you wish to be notified and the message in the new window and select 'Send Notification'.

Your Event will now be shown on your Calendar and any Merged Calendars that have the original Calendar as a child.

Importing and Exporting

If you already have a calendar set up on another computer or device, Noodle has a step-by-step wizard to allow you to import Events from another Calendar to Noodle. Alternatively, you may also export your Noodle Calendar to Microsoft Outlook, a file or even your Palm Pilot!

You must ensure that your mobile device is connected or Outlook is running for Importing or Exporting to be successful.

Adjacent to the 'Add Event' button you will see the 'Import/Export' button. Select this to begin the process.

First you will be asked whether you wish to Import or Export. You will then be asked for data source/destination and choose what will happen with duplicate entries. You will receive confirmation in the window if the action has ben successful and you should now see your original entries in your destination Calendar.

Access Rights Explanations

Below is an explanation of how Access Rights affect what the User is able to do:

• Read - Read access to a Calendar allows users to be able to view events only.
• Post - Post access allows users to view and also create new events on a Calendar, as well as create Locations.
• Modify - Modify permission allows Users to view, create and edit the details of a Calendar entry.
• Admin - Admin access permits the user access to the Administration section.
• Route - Routing is not applicable for the Calendar.