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Browse Support
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IntraNet Administration
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IntraNet has an excellent range of administrative features that allow it's user to control how content is viewed and updated. By combining groups, access rights, page properties and settings, users can fully customize their IntraNet.
Select a link below for detailed descripions of the IntraNet administrative features and their uses.
Access Rights
Access Rights allow IntraNet administrators to control who has permission to view and alter content. This is a powerful tool that will allow information to be accessed only by those with sufficient priviliges.
Begin my selecting the area on which access rights are to be altered and select 'Administration', shown in red to the right of the title. Access Rights is the first tab shown and will be selected by default.
A list of all users and groups who have rights to this page or application will now be displayed.
Access Right Definitions
Access Rights are defined as follows:
| Read: | Allows the user to view content only. |
| Post: | Allows the user to add to a section, for example, uploading a file. |
| Modify: | Allows the user to modify content already on the IntraNet. |
| Admin: | Allows the user administrative rights for that section. |
| Route: | Allows a user to route objects to and from a folder. |
Assigning User Rights
This is the simplest method of restricting or allowing a user to view or alter IntraNet content. To grant a user priviliges to an Application or Page, do the following:
1. Click on the 'Assign User Rights' button, located underneath the title. A new window should appear which contains a list of IntraNet users:
2. Select the users to be assigned priviliges to by ensuring the check-box adjacent to their name is checked.
3. Decide the level of access to be allowed for the chosen user/s by selecting 'Allow' or 'Deny' in the list of permissions.
3. Select 'Save' to confirm any changes.
If rights are to be altered for a user who has already had privileges assigned to them you may do so by doing the following:
1. Select the user who's permissions are to be altered.
2. Using the radio buttons on the left side of the new window, choose the desired level of access, as shown below:
3. Select 'Save' to confirm any changes.
Assigning Group Rights
Groups are an excellent way to separate Users in such a way that allows IntraNet administrators to assign rights and permissions quickly and effectively.
Create Groups that reflect company structure and assign rights and permissions to each group as befits the level of access desired for those users.
To assign group rights select the 'Assign Group Rights' at the top-left of the administration page. Choosing a Group and their level of access is done the same way as assigning User rights.
Properties
Page Properties allow users to alter the name and change the icon of a Folder or Application. Users may also choose how a Page is viewed within it's Properties.
To access Properties, first select the desired Page or Application and select the 'Properties' tab, located at the top-right of the page. Properties is the central tab located underneath the title.
Changing the Name of a Page or Application
1. Ensure the cursor is positioned in the textbox marked 'New Name:'. Enter the new name for the section.
2. Click 'Save' to confirm the change of name.
Changing the Icon of a Page or Application
1. Ensure the cursor is positioned in the textbox marked 'New Name:'. Enter the new name for the section.
2. Click 'Save Changes' to confirm the change of name.
Changing the View Style
Changing the View style can bring spontaneous and useful functionality to IntraNet. Create an exciting dynamic page that can keep employees up-to-date on the latest news in their department:
or simply show a list of available Pages and Applications contained within a Page:
To alter the view on a page:
1. In the 'Properties' tab, select the View Style to be used for this page using the radio buttons marked 'Headline' and 'Contents'.
2. Click 'Save Changes' to confirm the change of style.
**NOTE - Changing the View Style is only available on Pages.
Settings
Folders and Applications have a Settings area that allows the user to customize content and layout.
Customizing Pages
Please check our section on Pages full detailed instructions on all Page administration features, including Portlet layouts.
Customizing Folders
IntraNet allows users to customize how folders are viewed by using the folders's Settings:
Default View: This is the default setting and will show a list of file details, including the title, size, date, author and type. There are also links to the item's complete Information and an option to edit.
Custom View: This setting allows the user to customize what information will be shown on the Folder page.
In the following example, the user wishes to view only the Title, Author and Date of the document, sorted in descending order by date:
Auto-Notification
This is an excellent IntraNet feature that will allow users to be notified by Email whenever a certain action has occurred, such as a file being updated.
To set a notification, it must be placed on the application that will be the final destination of the trigger procedure. In this example, the user wishes to place a notification on a Contact Manager to alert the System Administrator whenever a contact's information is updated or a new contact created.
The user would select the Contact Manager's Settings and subsequently the 'Auto Notification' tab. Here, the user may choose to assign notifications to a single User, or an entire Group. Group notification is useful when, for example, certain employees must be informed when a company document has been updated. In this case, a single user is to be notified, therefore 'Assign User Notification' will be used here.
The user has selected the appropriate user and the conditions under which the notification will be sent. Select 'Save' to confirm the notification.
Another useful feature is being able to customize the message title and body that is sent when notification is triggered. Simply click 'Edit Message' adjacent to the notifcation trigger and enter the title and body text in the new window:
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